Adobe Reader X Exercise, Level I



I. Introduction

Adobe's Portable Document Format (PDF) is becoming more and more widely used for ensuring that exchanging, displaying and printing documents works smoothly and easily. More and more tools, including a number of word processors, can now save documents in PDF format. These documents can be read on any computer using the free program Adobe Reader X.


You can find out more and download this free software at http://www.adobe.com/products/acrobat.html.


In addition to displaying PDF files, Adobe Reader also offers a number of useful searching options. This exercise will guide you through the process of searching multiple PDF files using Adobe Reader, a function that can be extremely useful, for example, for finding information quickly and easily when researching a word or term or searching for specific information.


II. Getting ready

  1. Download the compressed folder Translation_Technology_Articles.zip.
  2. Extract the files from the compressed folder, placing them in a sub-directory of My Documents named Translation_Technology_Articles (the name suggested by default for the sub-directory). The compressed folder contains a number of scholarly articles and presentations on the subject of translation technologies, all in PDF format.
  3. Open Adobe Acrobat Reader from the Start menu or by double-clicking on the Adobe Reader icon on the Desktop.


III. Searching in multiple PDF files

  1. From the Edit menu, choose the Advanced Search option.
  2. In the Search panel that appears, enter computer in the field under What word or phrase would you like to search for?
  3. Choose the All PDF Documents in option under the heading Where would you like to search?
  4. From the drop-down menu, choose the Browse for Location… option.
  5. In the dialogue box that appears, locate and select the sub-directory Translation_Technology_Articles in My Documents and then click the OK button.
  6. Press the Search button to begin the search. The results are summarized, and the files in which the string appears are listed in the Results pane. Click the + sign beside each file to display the individual occurrences of the string.
    1. How is this feature different from a standard word processor search, such as in Word?
    2. Do you think this is an effective search function? Why or why not? When might a search of multiple documents be useful?
    3. How many of the files contain the search string?
    4. How many occurrences are found?
  7. Click the New Search button and repeat the search, this time only searching for the exact string computer. To do this, check the Whole words only check box, confirm that the correct string appears in the search field and click the Search button.
    1. How do the results differ from the first search?
    2. Is this a useful feature?
    3. What are some advantages and disadvantages of selecting this option?
  8. Try repeating this search with the Case-Sensitive check box.
    1. How do the results differ from the first two searches?
    2. Is this a useful feature?
    3. What are some advantages and disadvantages of selecting this option?


Exercise developed by the CERTT Team. (2011-08-12)